Part-Time Bookkeeper & Office Catalyst

Overview

The part-time Bookkeeper/Office Catalyst is primarily responsible for processing and
maintaining financial and payroll systems, but also functions as an office teammate,
willing to assist other staff members in successfully completing their duties.

Essential Duties & Responsibilities

• Manages the accounts payable, accounts receivable, and reports functions via
  QuickBooks Online and Microsoft Excel
• Maintains payroll, 401(k) retirement plan, health benefits, and other recurring
  payments
• Reconciles bank statements, including donations income, and online fine/fee
  payments
• Tracks restricted funding as dictated by external funding sources
• Aids in preparation of RFP, RFQ, and RFI documentation and receipt of
  responses
• Issues credits to libraries as directed, especially from online fines/fees revenue
• Assists in preparation of the annual financial audit and Forms 990 and 5500
  filings as required by the organization’s auditors
• Organizes filing cabinets and follows document retention guidelines
• Adheres to Main financial policies while using expertise to suggest improvements
  to them
• Places orders and keeps inventory of office and kitchen supplies
• Assists in scheduling, calendar tracking, and member library information
  maintenance
• Assists in answering phone calls and keeping the reception area in shape
• Prepares reports, packets, and mailings as needed
• Assists colleagues with other tasks when time allows
• Performs other duties as assigned

Qualifications

Education, Experience & Certification:

• Five or more years of nonprofit bookkeeping experience in a fast-paced office
  environment
• Bachelor’s degree and/or more than ten years of experience preferred
• Experience with public libraries or other government entities helpful

Specialized Skills:

• Expert in QuickBooks Online and QuickBooks Desktop versions
• Strong knowledge of Microsoft Excel, Word, and PowerPoint
• Knowledge of NJ public purchasing standards
• Familiarity with Google Apps (Drive, Docs, Sheets, etc.)
• Familiarity with Adobe Acrobat
• Strong communication skills, including verbal and written (via face-to-face,
  phone, email, and video conferencing)
• Ability to proofread for punctuation, spelling, and grammar
• Track record of multitasking
• Not afraid to make/receive suggestions
• Ability to maintain confidentiality

Working Conditions and Physical Requirements

The position is scheduled for a variable work week and requires the ability to work on a
flexible schedule. Main is a 501(c)(3) nonprofit organization and is not subject to the
“New Jersey First” state residency requirements.

Work is performed primarily at the Main Office located at 16 Wing Drive in Cedar Knolls
and remotely. This position requires the ability to have transportation to periodically
make library site visits and attend meetings outside the office.

Work is performed primarily in a busy office environment or remotely while sitting at a
desk or computer station, or while standing for extended periods of time. Periodic or
extensive work from home may be necessary. Physical exertion may be required to lift
office supplies and library materials up to 25 pounds. Specific vision abilities include
close vision and the ability to adjust focus. The need to respond to competing needs or
meet deadlines could cause stress at times. Equipment used includes computers and
various office machines.

Compensation

• Hourly wage commensurate with experience, but within the $25-$30/hr range
• Not to exceed 15 hours per week

Deadline

• Applications will be accepted until the position is filled.

Preferred Start Date

• Negotiable, but ideally 12/15/2025.

Submission Instructions

• Please submit a cover letter and resume to Executive Director Phillip Berg at:
  apply@mainlib.org.
• Please do not call the Main Office in regard to this job posting.