HR Coordinator – Parsippany Troy Hills Library (Full Time)

MAIN Library Consortium

Position: HR Coordinator, full time
Reports to: Library Director
Department: Administration

The responsibilities of this position are listed below but not limited to:

Payroll
o Review electronic timesheets on Paychex Flex and process bi-weekly payroll
o Maintain employee’s time off accruals on Paychex and on individual employee time off reports
o Ongoing maintenance of Paychex including salary, hours, payroll deductions, etc.
o Enroll eligible employees and maintain current listing of employees who are covered by the Library health and dental insurance
o Report staff numbers monthly to the Department of Labor
o Report 941 payroll taxes bi-weekly
o Report 403b contributions bi-weekly

Pension
o Prepare paperwork for enrollments into PERS (Public Employees Retirement Program) and DCRP (Defined Contribution Retirement Program) for eligible employees
o Set up all pension deductions in Paychex
o Prepare monthly DCRP report and submit to Township
o Prepare quarterly PERS report (ROC- Report of Contributions) and submit to Township

Recruiting
o Prepare current position description and advertise open positions both internally and externally
o Select appropriate candidates to interview
o Prepare questions and interview candidates along with 2 other managers
o Respond by e-mail to candidates not selected to interview and by phone to candidates who interviewed but not selected for the position
o Collect interview summaries from interviewing team and keep on file by position
o Meet with new employees and process new hire paperwork
o Add new employees to Paychex, arrange for their Paychex account, their Library e-mail account and create ID badges

General HR
o Work with director, managers and employees regarding employee relations issues
o Maintain personnel files including medical and I9 documents for all employees
o Coordinate annual performance evaluation process
o Maintain Employee Handbook to ensure that it is up to date with policy changes
o Ensure that FMLA policies are adhered to and prepare the appropriate paperwork for eligible employees
o Prepare paperwork for eligible employees to receive NJ State Disability Benefits
o Report worker’s compensation accidents to insurance company
o Coordinate annual vacation carryover
o Create business cards for employees who engage in community outreach
o Contact outside organizations and schedule all employees for one community event per year
o Maintain and display current Federal and State posters at the 3 Library buildings
o Keep Library organization chart up to date
o Complete annual Department of Labor Survey
o Complete annual Traveler’s Insurance audit
o Provide HR information to auditor for the Library’s annual audit
o Attend monthly Leadership Meeting
o Attend monthly department staff meetings as needed

Position Requirements
o College degree
o Must have a working knowledge of HR laws, policies and procedures in general and how they relate to working in a public entity
o Must have at least 3 years relevant HR experience
o Payroll and pension experience preferred
o Must respect the privacy of employee conversations and the confidentiality policies of the Library
o Must be able to work independently and be self-motivated
o Must be able to multi-task and have strong organizational and time management skills
o Must be able to communicate and listen effectively

If you are interested in this position,
please submit your resume and a cover letter to maria.crawford@parsippanylibrary.org
no later than Friday, March 27, 2020

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