Denville Public Library

Job Posting

Bookkeeper / Purchasing Coordinator

Position Details

Department: Administration

Reports to: Library Director

Employment Type: Part time – 20 hours a week

Schedule: Flexible scheduling, Mon-Fri, during Library’s open hours. At least 1 evening/month for Board Meetings. Also, all employees are required to work one outreach event a year.

Salary Range: $25 – 30 hourly, commensurate with experience

Qualifications

Required

• High school diploma and 5 years satisfactory bookkeeping experience or; college degree and 3 years bookkeeping experience or; any equivalent combination of training, education and experience.
• Proficiency in Quickbooks Online, Microsoft Word and Microsoft Excel.
• Excellent typing and computer skills.
• Ability to communicate effectively with staff, vendors, auditors and public officials.
• Proven attention to detail and organizational skills.
• Ability to maintain accurate records and meet deadlines.
• Ability to handle confidential information with discretion

Preferred

• Experience in public sector or library environment.
• Familiarity with New Jersey public procurement regulations.
• Experience with Primepoint.
• Knowledge of library operations.

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Key Responsibilities

Bookkeeping & Finance

• Process accounts payable and receivable; reconcile invoices and vendor statements
• Maintain general ledger and prepare monthly financial reports for the Library Director and Board of Trustees
• Reconcile bank statements and library accounts on a monthly basis
• Assist in preparation of the annual budget and monitor expenditures against budget lines
• Process payroll information including running accruals.
• Maintain financial records in compliance with state and municipal regulations
• Deposit all cash and checks into appropriate accounts in a timely fashion
• Prepare financial documentation for annual audit and respond to auditor requests.

Purchasing & Procurement

• Coordinate all library purchasing, including materials, supplies, equipment, and services
• Solicit quotes and process purchase orders in accordance with public procurement policies
• Maintain vendor relationships and track outstanding orders and deliveries
• Ensure purchasing compliance with New Jersey Local Public Contracts Law and library policy
• Manage receiving records and resolve discrepancies with vendors

General Administration

• Maintain organized digital and paper records
• Assist with grant reporting related to financial expenditures as needed
• Maintain employee files, including health benefits and pension
• Delivers mailings for the Library to the Post Office
• Act as a liaison with cleaning, maintenance, electrician, plumber and other services
• Assists the Director by performing and coordinating administrative support services
• Records minutes at all monthly Board meetings, and any special meetings occurring during the year
• Perform other duties as assigned by the Library Director

Benefits

• This position is not entitled to health benefits.
• Ten vacation days at the daily equivalent rate.
• After one year of employment, 3 personal days at the daily equivalent rate.
• Entitled to earned sick leave per N.J.S.A. 34:11D-1.
• Three paid holidays at the daily equivalent rate – July 4^th, Thanksgiving and Christmas.
• Enrollment in the Defined Contribution Retirement Plan (DCRP), if eligible.

How to Apply

Interested candidates should email a cover letter, resume, and 3 professional references to Siobhan Koch at director@denvillelibrary.org.

Denville Public Library is an Equal Opportunity Employer. Fingerprint/background check is required as part of our pre-employment procedures.